RotaBuilder is built for the week that comes round again. A regatta, a sportive, a festival or a charity walk is a different animal — one date, a crowd of volunteers, and positions that exist only that day. That's what we made EventRota for.
EventRota is free for a small event, no card. RotaBuilder is 7 days free, then $29.99 a site per month.
It comes down to one question: does the rota happen again next week?
Your rota repeats
The same opens and closes every week, the same faces, month after month. You want patterns set once, a rota generated for each period, and the team answering from their phones.
Your rota is one weekend
One date, a lot of volunteers, and positions that only exist that day — marshal points, gates, the registration desk. Nothing repeats, so a monthly subscription is the wrong shape entirely.
Who's doing what, and when — for the day it all has to work.
An event rota isn't a week of shifts — it's twenty places that each need somebody between nine and one. EventRota is built around that grid.
Invite your volunteers by email and they say which shifts they can do. You see what's still uncovered rather than chasing replies through a spreadsheet.
Pin each position on the venue map, so a marshal who's never been before knows where they're standing before they arrive.
Each volunteer gets their day — where, when, and who with — on their phone or in the browser, and the whole rota exports as a PDF for the ones who'd rather carry paper.
Volunteer hours are counted as you go, which matters when your funder asks how many you got.
It's free for a small event and a one-off charge for a bigger one — a subscription makes no sense for something that happens once a year. Current prices are on their site.
Plenty of places have a rota every week and one enormous day a year — the pub with a beer festival, the club with a regatta. Keep the week here, where the coverage view tells you what's still short, and take the one big day to EventRota.
RotaBuilder's week: green is covered, red still needs someone.